DATA PROTECTION & PRIVACY POLICY

Overview

The purpose of the GDPR is to provide a set of standard data protection laws across the EU, making it easier for you to understand how your data is being used and to give you greater control over its use.

What data do we collect?

The data we collect about a player, umpire or coordinator registering with Totally Netball includes, name, surname, email, mobile number and date of birth.

For some registrations the registree will include other, voluntary, information that may affect their participation as a player or umpire.

At the end of each match we collect the scores, the names of the players of the match (POM) and the umpire names - these individuals should already be registered with Totally Netball.

TERMS & CONDITIONS

What is the data used for?

We use individual's data for the communication of relevant league information, tournaments and Totally Netball marketing communication. We will, on occasions, communicate events or tournaments that are hosted by an external company or organisation. However, your data shall not be shared with the external companies or organisations.

Your First Name, Surname, Medical Conditions, Allergies & Injury History will be shared with the coordinators. This is to ensure your safety as well as understand that you have registered before taking the court.

We also use the data to ensure that Totally Netball & Senyad Limited are insured through Public Liability. Each registered individual will have accepted a disclaimer which details information prior to them participating.

Once you register with Totally Netball we will then pass on your phone number to the captain of the team to which you will be assigned. The captain will then contact you to arrange your availability for matches.

Who is your data shared with?

We will only share your data with our partners as a benefit to you. A list of the partners and what data they use is listed below:

The Physio Fitness Hub - when you get injured and fill in the accident form we forward on your details to the Physio Fitness Hub for a free assessment on your injury.

We will however, on social media post the names and team names of the POM's for each match.

Who, in Totally Netball, is responsible for ensuring compliance?

Under the GDPR (General Data Protection Regulation) we do not have a statutory requirement to have a Data Protection Officer.

How is your data stored?

This information is mainly stored in digital form on computers. Our computers have relevant software to protect from viruses and breaches.

We do not store any data remotely.

How can you remove, limit or correct your data?

In the event that you wish to remove, limit or correct the data we have for you, you will need to contact Brett Daynes who will be able to remove or limit your information - his email is brettdaynes@totallynetball.co.uk.

Our main form of communication is through the following mediums:

  • Whatsapp

  • Email

On occasion we may contact you through social media should we be unable to contact you through the above.

If you wish to remove your data but still wish to participate as a player, umpire or coordinator then we will need to ascertain a different method of communication in order to deliver relevant information.

How can you check what data we have about you?

If you would like to see the data we hold for you, you can request the data by contacting Brett Daynes on brettdaynes@totallynetball.co.uk.

Who has access to your data?

Directors of Senyad Limited and Totally Netball have access to members’ data in order for them to carry out relevant communication.

Once registered with Totally Netball we will share your contact details with the captain of the team you will be joining, This is to enable them to contact you regarding availability and communication around that team.

If you are a captain of a team then we may pass on your contact details to individual players that may wish to join your team.

We will not pass on or sell your details to any companies or 3rd parties.

Where does the data come from?

Data that has been collected comes from the individual registering on the registration page.

How long do we keep your data for?

To ensure that Totally Netball and Senyad Limited are covered for insurance claims against us, we will keep the data, of anyone who has participated as a player, umpire or coordinator for a maximum of 10 years after they inform us that they no longer participate AND request their data removed.

Limited company details:

Pacioli House, 9 Brookfield, Duncan Close, Northampton, NN3 6WL

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